HR Pipeline Automation
From 3 hours to 4 minutes — fully automated offer letter and onboarding pipeline
Client
Confidential
Industry
HR Operations · AI Automation
Duration
4 weeks
THE PROBLEM
An HR team was spending 3+ hours of admin work per new hire — manually pulling offer letter PDFs, extracting candidate details, updating their HRIS, and triggering onboarding email sequences. With hiring volume increasing, the process was becoming unsustainable.
THE SOLUTION
We built a fully automated HR pipeline that triggers the moment an offer letter is signed. Candidate data is extracted automatically, HRIS records are created, and the full onboarding email sequence is triggered — all without a single manual step.
RESULTS
The Outcomes
4 min
Per-hire admin time, down from 3 hours
97%
Reduction in manual HR data entry
Instant
Onboarding triggered on offer signing
4 weeks
Full pipeline live in production
OUR APPROACH
How We Did It
Mapped the full hire-to-onboard workflow to identify every manual intervention point
Built automated offer letter parsing using AI to extract candidate data accurately
Integrated with their HRIS for automatic record creation on hire confirmation
Built a triggered email sequence for onboarding with personalised content per role
TECH STACK
Like What You See?
Let's talk about what we can build for you.
NEXT PROJECT
Contract Review Pipeline
LegalTech · AI Automation
View case study